Collaboration & Project Tools
Document Control
| Item | Detail |
|---|---|
| No. Dokumen | POL-ITC-006 |
| Versi | 1.2 |
| Berlaku sejak | 20 Februari 2026 |
| Review berikutnya | 20 Februari 2027 |
| Pemilik Dokumen | HR Department |
| Disetujui oleh | Chief People Officer |
Riwayat Revisi
| Versi | Tanggal | Penulis | Perubahan |
|---|---|---|---|
| 1.0 | 20 Februari 2026 | HR Team | Dokumen awal - standarisasi format |
| 1.1 | 21 Februari 2026 | AI Audit System | Koreksi CIRCCA values |
| 1.2 | 20 Februari 2026 | Correction Team | Koreksi CIRCCA values (Impact, Courage, Adaptability) |
Collaboration & Project Tools
Merujuk pada ISO 27001:2022 (Keamanan Informasi), ISO 9001:2015 (Manajemen Mutu), ISO 31000:2018 (Risk Management), serta Kebijakan IT Internal Divistant
Versi: 1.2 | Berlaku sejak: Februari 2026 | Review berikutnya: Februari 2027 | Pemilik: IT & Engineering
Filosofi & Prinsip CIRCCA
Curiosity — Terus belajar features dan best practices dari setiap tools kolaborasi. Impact — Dampak bermakna dari tools yang dipilih untuk mempercepat kolaborasi dan meningkatkan kualitas deliverable. Respect — Konsistensi penggunaan tools menghormati waktu rekan kerja dan alignment tim. Courage — Keberanian mengadopsi tools baru dan berinovasi dalam cara berkolaborasi, serta terbuka terhadap feedback. Commitment — Dedikasi terhadap data security dan akuntabilitas dalam penggunaan tools. Adaptability — Fleksibilitas beradaptasi dengan tools yang berbeda sesuai kebutuhan proyek dan feedback pengguna.
Ruang Lingkup
| Aspek | Keterangan |
|---|---|
| Berlaku untuk | Seluruh karyawan Divistant (PKWTT, PKWT, probation, magang) |
| Cakupan | Seluruh tools kolaborasi, project management, dan development |
| Pihak terkait | Seluruh karyawan, IT Support, Engineering, Management |
| Konteks | Project management, document collaboration, source code, design, data sharing |
Definisi Istilah
| Istilah | Definisi |
|---|---|
| BizOps | Platform ERPNext Divistant di divistant.bizops.id untuk proses bisnis inti |
| Google Workspace | Suite produktivitas Google (Gmail, Drive, Docs, Meet, Calendar) |
| BizOps Chat | Platform messaging internal terintegrasi dengan BizOps workflow |
| GitHub | Platform version control berbasis Git untuk repository management dan CI/CD |
| Figma | Cloud-based design platform untuk UI/UX design dan prototyping |
| 2FA (Two-Factor Authentication) | Lapisan keamanan tambahan dengan second verification factor saat login |
| RBAC (Role-Based Access Control) | Pemberian akses berdasarkan role dan principle of least privilege |
| CI/CD | Continuous Integration/Continuous Deployment — otomasi build, test, dan deployment |
| Repository | Tempat penyimpanan file (biasanya code) dengan version control |
| Pull Request | Proposal untuk merge code changes dengan code review sebelum approval |
Pernyataan Kebijakan
Divistant menyediakan ekosistem tools kolaborasi yang terintegrasi, aman, dan efisien untuk mendukung project delivery dan innovation. Seluruh karyawan wajib menggunakan tools resmi perusahaan sesuai panduan ini, menjaga keamanan akun, serta mengikuti konvensi penamaan dan struktur yang ditetapkan untuk memastikan consistency dan sustainability.
Filosofi Penggunaan Tools
| Prinsip | Penjelasan | Implementasi |
|---|---|---|
| Simpel dan efektif | Hindari over-tooling; gunakan yang sudah tersedia | No shadow tools tanpa approval IT |
| Terintegrasi | Tools saling terhubung untuk alur kerja yang mulus | BizOps Chat terintegrasi workflows |
| Aman dan terkontrol | Akses sesuai kebutuhan, data terlindungi dengan encryption | 2FA mandatory, regular access reviews |
| Mudah diakses | Semua anggota tim dapat menggunakan tanpa hambatan | Self-service onboarding, clear documentation |
| Measurable | Track usage metrics untuk optimization dan improvement | Quarterly review adoption dan satisfaction |
Tools Utama & Fungsi
1. BizOps (ERPNext)
Platform bisnis utama di https://divistant.bizops.id.
| Modul | Fungsi | Access |
|---|---|---|
| HR Management | Absensi, cuti, payroll, data karyawan | Semua karyawan (limited) |
| Project Management | Tasks, timesheets, progress tracking | Project team |
| CRM & Sales | Pipeline, proposal, kontrak, customer management | Sales + account team |
| Finance & Accounting | Invoice, expense claim, reimbursement, reporting | Finance + managers |
| Asset Management | Inventaris perangkat kerja, maintenance tracking | IT + asset owner |
| Document Workflows | Approval dan review dengan audit trail | Relevant stakeholders |
| Procurement | Purchase orders, vendor management, RFQ | Procurement team |
Access Request: Submit ticket ke IT atau hubungi bizops-support@divistant.com
2. Google Workspace
Suite produktivitas dan komunikasi harian.
| Tool | Fungsi | Use Case |
|---|---|---|
| Gmail | Email internal dan eksternal | Professional communication |
| Google Calendar | Penjadwalan meeting dan manajemen waktu | Meeting coordination |
| Google Drive | Penyimpanan dan berbagi file | Document repository |
| Google Docs/Sheets/Slides | Kolaborasi dokumen real-time | Collaborative writing, analysis |
| Google Meet | Video conference dan meeting virtual | Remote meetings, screen sharing |
| BizOps Chat | Komunikasi instant dan diskusi tim | Quick collaboration |
Access: Automatic untuk semua karyawan (@divistant.com email)
3. GitHub
Manajemen source code untuk tim engineering.
| Fungsi | Deskripsi | Best Practice |
|---|---|---|
| Repository | Kode sumber proyek dengan version history | One repo per major project |
| Version control | Git-based tracking perubahan | Regular commits dengan clear messages |
| Branches | Isolated development lines | Feature branches sebelum merge |
| Pull Requests | Proposal perubahan dengan code review | Require 2+ reviewers untuk approval |
| CI/CD | Integrasi dan deployment otomatis | Automated tests + staging deploy |
| Issues | Bug tracking dan task management | Link commits to issues |
| Wiki | Project documentation | README mandatory per repo |
Access: Engineering team + technical roles (request via IT)
4. Figma
Tools desain kolaboratif cloud-based.
| Fungsi | Pengguna | Fitur Utama |
|---|---|---|
| UI/UX Design | Design team, product | Component library, design systems |
| Prototyping | Designer + product owner | Interactive flows, user testing |
| Design Review | Stakeholder feedback | Comments, version history |
| Design Handoff | Developer implementation | Specs, assets, CSS export |
Access: Design team (Edit), Product + relevant stakeholders (View)
Matrix Pemilihan Tools
| Kebutuhan | Tools | Alasan | Timeline |
|---|---|---|---|
| Chat real-time | BizOps Chat | Instant, collaborative | < 1 hour |
| Video meeting | Google Meet | Easy to use, screenshare | < 1 hour |
| Document collab | Google Docs/Sheets | Real-time, version control | < 1 hour to days |
| File storage | Google Drive | Integrated, shareable | As needed |
| Project tracking | BizOps | Integrated with HR/Finance, workflow approval | Ongoing |
| Code management | GitHub | Industry standard, CI/CD integration | Ongoing |
| UI/UX Design | Figma | Collaborative, modern, component library | Days to weeks |
| Formal approval | BizOps workflows | Audit trail, process enforcement | Per approval cycle |
| Knowledge base | Wiki (BizOps) | Searchable, maintained | Reference |
| Financial tracking | BizOps | Integration dengan accounting, tax compliance | Per transaction |
Struktur Folder Google Drive
Standardized folder structure untuk consistency:
Divistant Shared Drive/
├── 01-Company/
│ ├── Policies/
│ ├── Templates/
│ ├── Org Charts/
│ └── Announcements/
├── 02-Projects/
│ ├── [Client Name]/
│ │ ├── Proposals/
│ │ ├── Deliverables/
│ │ └── Finance/
│ └── [Internal Project]/
├── 03-Teams/
│ ├── Engineering/
│ ├── Consulting/
│ ├── Sales/
│ └── Operations/
├── 04-Resources/
│ ├── Learning Materials/
│ ├── Brand Assets/
│ └── Templates/
└── 05-Archive/
└── [Old projects per year]
Aturan:
- Jangan buat folder baru di level teratas tanpa persetujuan dari relevant department head
- Gunakan naming convention yang konsisten
- Archive projects setelah completion (move ke 05-Archive)
- Regular cleanup setiap quarter
Konvensi Penamaan File & Folder
Format: [YYYY-MM-DD]_[Project/Client]_[Jenis Dokumen]_[Versi]
| Contoh | Keterangan |
|---|---|
2026-02-20_ProjectAlpha_Proposal_v1.0 |
Proposal dengan version tracking |
2026-02-15_ClientXYZ_MeetingNotes_v1 |
Meeting notes dengan tanggal |
2026-Q1_InternalTraining_Schedule_v2 |
Quarterly document |
| Aturan | Alasan |
|---|---|
| Tanggal di awal (YYYY-MM-DD) | Memudahkan pengurutan kronologis |
| Hindari spasi | Gunakan underscore _ atau dash - saja |
| Versi untuk revisi | v1.0, v1.1, v2.0 (incremental) |
| CamelCase untuk compound | ProjectAlpha, ClientXYZ |
| Lowercase untuk istilah umum | proposal, schedule, budget |
Permintaan Akses & Onboarding
| Langkah | Timeline | Keterangan |
|---|---|---|
| 1. Submit request | Day 1 | Via BizOps ticket atau email it-support@divistant.com |
| 2. Manager approval | Day 1-2 | Manager langsung menyetujui dalam sistem |
| 3. IT verification | Day 2-3 | IT verifies permissions dan compliance |
| 4. Access granted | Day 3 | User credentials + onboarding materials |
| 5. Training & onboarding | Day 3-7 | 1:1 training jika diperlukan |
Level Akses Standard:
| Level | Hak | Contoh Role |
|---|---|---|
| View | Hanya baca | Stakeholder review, client reporting |
| Edit | Baca dan tulis | Team member, project contributor |
| Comment Only | Read + comment tapi no edit | Reviewer, auditor |
| Admin | Kontrol penuh | Department head, tool owner |
| Owner | Ownership + delegation | Project owner, team lead |
Keamanan & Data Protection
| Aturan | Implementasi | Enforcement |
|---|---|---|
| Password kuat & unik | Min 12 char, special chars, no dictionary | Password manager recommended |
| Aktifkan 2FA | Wajib pada semua akun perusahaan | Monthly audit |
| Jangan berbagi kredensial | Use shared accounts hanya jika perlu | Access logs monitored |
| Laporkan aktivitas mencurigakan | Phishing/spam/unauthorized access ke IT | Incident response protocol |
| Kunci layar | Saat meninggalkan workstation | Screen lock mandatory |
| File sensitif | Only dalam sistem yang disetujui | Encrypted, access controlled |
| Data classification | Mark confidential/restricted | Tag dalam docs |
| Regular access reviews | Quarterly untuk sensitive tools | Remove stale access |
GitHub-Specific Standards
Repository Setup
| Elemen | Standard | Alasan |
|---|---|---|
| README.md | Mandatory | Project overview untuk new contributors |
| .gitignore | Configured | Prevent sensitive files (keys, .env) |
| Branch protection | Main branch | Require PR + 2 reviewers |
| CI/CD pipeline | Automated tests | Catch bugs before production |
| Code owners | CODEOWNERS file | Auto-assign reviewers |
| Commit messages | Descriptive, linked to issues | Clear history, traceability |
Development Workflow
- Feature branch dari
developataumain - Commit frequently dengan clear messages (Conventional Commits)
- Push regularly — jangan tunggu besar-besaran
- Create Pull Request dengan description dan linked issue
- Code review — minimal 2 approvals
- Automated tests — must pass sebelum merge
- Merge ke main/develop
- Deploy via CI/CD pipeline (staging dulu, production setelah approval)
Training & Awareness
| Aktivitas | Frekuensi | Sasaran | Format | Owner |
|---|---|---|---|---|
| Onboarding tools & akses | Saat bergabung | Karyawan baru | Workshop 2 jam + docs | IT Training |
| BizOps & Google Workspace | Semester | Semua karyawan | Workshop + self-study | IT |
| GitHub & CI/CD | Quarterly | Engineering team | Technical training | Tech lead |
| Figma design system | As needed | Design + product | Workshop + documentation | Design lead |
| Keamanan akses & 2FA | Tahunan | Semua karyawan | Online training + mandatory quiz | IT Security |
| Tools update & new features | Monthly | Relevant teams | Email + lunch-and-learn | IT |
Kebijakan Terkait
- Communication Tools — Chat & meeting guidelines
- BizOps Chat Usage Guidelines — Chat best practices
- Data Privacy & Protection Policy — Data handling standards
- Information Security Policy — Complete security framework
- Asset Provisioning Policy — Device & software management
Kontak
Untuk masalah akses atau dukungan teknis:
📧 it-support@divistant.com (IT Support — general issues) 📧 bizops-support@divistant.com (BizOps specific) 📧 engineering-lead@divistant.com (GitHub & CI/CD) 📧 design-lead@divistant.com (Figma) 💬 #it-support (BizOps Chat untuk quick help)
Last updated 3 months ago
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